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Staff Responsibilities

Emergency Coordinator (EC)

  • Promote and enhance the activities of Amateur Radio Emergency Service (ARES) for the benefit of the public as a voluntary, non-commercial communications service
  • Manage and coordinate the training, organization and emergency participation of interested radio amateurs working in support of the communities, agencies, or functions designated by the Section Emergency Coordinator/Section Manager
  • Establish an emergency communications plan for the communities and agencies that will effectively utilize ARES members to cover the needs for tactical and formal Welfare message traffic
  • Establish a viable working relationship with federal, state, county, city governmental and private agencies in Tippecanoe County which might need the services of ARES in emergencies
  • Establish local communications networks run on a regular basis and periodic testing of those networks by realistic drills
  • Establish an emergency traffic plan, with Welfare traffic inclusive, utilizing the National Traffic System as one active component for traffic handling.  Establish an operational liaison with local and section nets
  • In times of disaster, evaluate the communications needs of the Served Agencies and respond quickly to those needs through the allocation of ARES resources
  • Work with other non-ARES amateur groups to establish mutual respect and understanding and a coordination mechanism for the good of the public and Amateur Radio to foster an efficient and effective Amateur Radio response overall
  • Work for growth in the Tippecanoe County ARES program, making it stronger and a more valuable resource to Tippecanoe County and its communities
  • File regular reports as required
  • Track Planning Committee member participation and contact members who have not remained involved in activities to determine their status
  • Appoint AECs to assist in carrying out the above responsibilities
  • Submit requests for Official Emergency Station (OES) status for qualified stations/operators
  • Conduct periodic meetings of the Planning Committee
  • Conduct regular meetings of the ARES membership

Administration AEC

  • Maintain TCARES membership records.
  • Prepare TCARES membership ID cards for signing by the EC.
  • Coordinate with EC and AECs to integrate new members into the organization.
  • Keep a database of special skills and equipment useful in emergencies.
  • Maintain official files, such as signed local Memorandums of Understanding (MOUs), Standard Operating Procedures, Operational Plans, and other official TCARES forms, guidelines, and documents.
  • Maintain a plan to notify members of emergencies and related requirements.
  • Coordinate meeting locations for Planning Committee and general membership meetings.
  • Keep minutes of all meetings.

Logistics AEC

  • Establish primary and secondary assembly points for personnel preparing to deploy to a supported disaster area. Advise personnel of assembly points and identify assembly point(s) to be used for particular emergencies.
  • Coordinate delivery of water, food, fuel, and other items needed to support deployed personnel.
  • Maintain inventory of major equipment items ARES members possess to support deployments, i.e., generators, batteries and specialty antennas.  Coordinate maintenance of these records with the Administration AEC.
  • Working with the EC, negotiate and manage Memoranda of Understanding with agencies and/or groups that provide communications resources for use by Tippecanoe County ARES during emergency operations.
  • Assist and/or coordinate in restoration of communications resources, such as repeaters and other common systems, which fail during emergency operations.
  • Routinely test systems owned, managed, or operated by Tippecanoe County ARES.
  • Inform EC of any developments related to readiness of common resources.
  • Perform those logistics duties defined in specific Operations Plans (OP PLANs).

Operations and Training AEC

  • Serve as Net Manager for all ARES nets.  Recruit and train Net Control Stations, alternates, and liaisons.  Notify Net Control Stations of rotation schedule for regularly scheduled training nets.
  • Establish Standard Operating Procedures (SOPs) for TCARES Net Operations, based on guidelines of the American Radio Relay League (ARRL) and the National Incident Management System (NIMS).
  • Establish and maintain liaison with Central Indiana SKYWARN (CISW) and the National Weather Service (NWS) forecast office in Indianapolis.
  • Plan and coordinate participation of Tippecanoe County ARES in exercises conducted by the National Weather Service, such as the Severe Weather Awareness Week drill.
  • Develop a support plan (OP PLAN) and Standard Operating Procedures (SOPs) in support of served agency requirements, for review and approval by the TCARES Planning Committee.
  • Facilitate activation of ARES and SKYWARN nets, as needed, according to TCARES SOPs and applicable OP PLANs.
  • Maintain net participation statistics and report at the end of each quarter to the TCARES Planning Committee and TCARES general membership.
  • Recruit and recommend member stations to serve as Liaisons and Official Emergency Stations (OES) to the EC.
  • Inform EC of any developments related to net operations or NWS activities.

 

  • Prepare a training plan to provide TCARES membership with the basic skills required to carry out the ARES mission.
  • Coordinate with other AECs to integrate new members into the organization.
  • Prepare and conduct training, in coordination with other TCARES Planning Committee members, as required.
  • Encourage TCARES members to take advantage of available training opportunities.
  • Conduct and/or arrange a training segment for each TCARES general membership meeting.
  • Lead the Planning Committee in developing exercises, to include an annual exercise for TCARES participation in the ARRL Simulated Emergency Test (SET) conducted each October.
  • Forward training completion information to the AEC for Administration for entry into membership records.

Planning AEC

  • Assist the Operations AEC as Net Manager for all ARES nets.  Help recruit and train Net Control Stations, alternates, and liaisons.

  • Assist in the establishment of Standard Operating Procedures (SOPs) for TCARES Net Operations, based on guidelines of the American Radio Relay League (ARRL) and the National Incident Management System (NIMS).

  • Plan and coordinate participation of Tippecanoe County ARES in exercises conducted by served agencies.

  • Develop a support plan (OP PLAN) and Standard Operating Procedures (SOPs) in support of served agency requirements, for review and approval by the TCARES Planning Committee.

  • Facilitate activation of ARES and SKYWARN nets, as needed, according to TCARES SOPs and applicable OP PLANs.

  • Plan technology development and implementation within Tippecanoe County ARES.

  • In conjunction with the Operations AEC, prepare Standard Operating Procedures to define technology standards employed by Tippecanoe County ARES.

  • Assist and/or coordinate in restoration of communications resources, such as repeaters and other common systems, which fail during emergency operations.

  • Routinely test systems owned, managed, or operated by Tippecanoe County ARES.

  • Assist in the planning and coordination of exercises, drills, and other operational readiness activities.

Technology AEC

  • Coordinate technology development and implementation within Tippecanoe County ARES.
  • In conjunction with the Operations AEC, prepare Standard Operating Procedures to define technology standards employed by Tippecanoe County ARES.
  • Coordinate the efforts of others assigned to specific responsibilities in technology.
  • Inform EC of any developments related to the readiness of specialized communications systems employed by Tippecanoe County ARES.
  • Assist in the development of strategies for employing digital modes, such as Packet, APRS, D-STAR, PSK31, MT63, Olivia, and related modes, in supporting Served Agencies.
  • Assist in the development of Standard Operating Procedures to use digital modes in support of Served Agencies.
  • Provide technical assistance in configuring digital interfaces and maintaining systems, as required, to support TCARES operations.